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Case Study 3
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I have piles of paper on my desk and the file cabinets around my office are stuffed. I think scanning can help, but I am concerned about the space these images will take up on my PC and network storage locations. What can ScanSnap do for me? |
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ScanSnap's automatic color, page size, and blank page detection capabilities determine the best method for digitizing and compressing a image file. Color pages are compressed using JPEG compression. Black and white pages are compressed using CCITT G4 compression. This allows you to keep image files sizes to an absolute minimum. In addition, the ScanSnap Monitor application provides the ability to further optimize compression of color image files. Let's look at storage requirements for a moment. Let's say on average you scan and store 40 documents per week containing 160 pages. That translates to 640 pages per month, 7680 pages per year. If we assume that 80% of the pages are black and white and the remaining pages are color, this will consume approximately 800MB of storage space over the course of a year. That is less than 1% of the storage capacity of most PCs. But there are other factors to consider. For instance, let's consider the human costs. How much time do you and others spend looking for information that is in and around your office in file cabinets and in piles on your desk? Could the time spent searching for information have been spent more productively? Next, let's consider the costs to infrastructure. Office space costs money. Depending on the location of your office it can be very expensive. How much do you spend on office space for file cabinets? How often do you need to retrieve information from these file cabinets? Could this space be put to better use? In addition, many PC's today are configured with writable CD drives and software. Using these tools you can easily archive image files to CD providing additional backup protection and storage space savings. |
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